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How to Write Messages of Appreciation at Work + Templates

Everyone wants to feel appreciated. Knowing that your efforts are recognized and valued is one of the most motivating feelings, and it can encourage you to keep working hard. If you're a manager or team leader, one of your responsibilities is to boost morale in the workplace, and showing your appreciation is an excellent way to accomplish this.

Appreciation messages don't have to be lengthy or complicated letters, but writing them can still feel like an important project. You want to phrase your message in the right way so that your team knows you're sincere. Even if writing isn't your strong suit, you can still craft a meaningful and impactful message by being patient, thoughtful, and considerate.

How Appreciation Messages Impact Your Employees

Messages of appreciation can have an incredibly positive impact on your team. When you point out their hard work, your employees will know that they make a difference and that their work matters. This is highly motivating and rewarding, and it can be great encouragement to keep giving their best effort. Many people feel the strongest sense of accomplishment when someone else compliments their work, so calling attention to a job well done helps your team feel proud of themselves.

A heartfelt message is one of the most sincere gestures you can offer to your employees. The purpose of an appreciation message is solely to show your gratitude, not to gain something or benefit yourself in any way. Taking the time to express your appreciation to your team shows them that you truly value their work.

How to Write a Great Appreciation Message

There are plenty of occasions when it's appropriate to write an appreciation note. You could send one to an employee who has worked particularly hard on a project or to a worker who has made an exceptional contribution. If someone makes your job easier or your day better, you can send them an email or write them a message to let them know.

Your gratitude doesn't have to be limited to major events or successes. You can send out appreciation messages liberally to create a culture of gratitude in your office.

Here are some tips for writing impactful appreciation notes:

Write the message as soon as possible.

Try to send the letter quickly so that the event or action you're thanking your employee for is still fresh in both of your minds. While you shouldn't be so hasty that the note is poorly written, make the message a priority. This will also show your employee that you're truly appreciative of their work and that you're excited to express your gratitude.

Explain what you're grateful for.

Be specific when expressing your appreciation. If your message sounds generic, your employee may not think that your gratitude is genuine. For example, instead of simply saying, "Great work today," explain what they did well and why you appreciate it.

Personalize messages to your entire team.

You may want to send a note to your whole team thanking them for their work. A mass email can come across as insincere, though. Take the time to personalize each message by addressing your employees by name and highlighting their unique contributions.

Be concise but genuine.

Writing the perfect employee appreciation message involves finding a balance between sincerity and professionalism. One or two paragraphs should be enough to explain the purpose of your message and offer thanks to your employee. A lengthy letter with over-the-top expressions might be off-putting, so try to be genuine in your gratitude without being too extravagant.

Consider hand-writing the message.

Emails are quick and convenient, but handwritten messages are much more personal. Consider writing out your appreciation note and leaving it on your employee's desk. Use your company's letterhead, too.

Proofread before sending.

Take your time when writing and reviewing your message. Even if it's a short and casual note, you still want the message to be well written. A misspelled name or typo may make the message look careless, which will reduce its impact.

Templates for Appreciation Messages

If you're not sure where to start when writing an appreciation message, try adapting one of these templates:

Message of Congratulations on an Accomplishment

Dear [employee],

Thank you for your hard work on [project or task]. I know you have dedicated so much time and effort to this, and I am grateful for your commitment. Your accomplishments set a great example for your coworkers, and I look forward to seeing your future successes.

Congratulations from [company name]!

Best wishes,

[Your name]

Message of Appreciation for Work Ethic

Dear [employee],

I've noticed how hard you have been working on [project or task] lately, and I wanted to thank you for the excellent work you do for [company name]. Your dedication and work ethic go a long way, and you're a valued member of the team.

We are grateful to have you here!


[Your name]

Message of Appreciation for Teamwork

Dear [employee],

Thank you for being such a helpful, collaborative team member during [project]. We couldn't have done this without you, and we value your leadership and communication skills.

I look forward to seeing your success with your future projects!

Thanks again,

[Your name]

Message of Congratulations on Work Anniversary

Dear [employee],

Congratulations on your [x] years of service with [company name]! I am so grateful for all of your hard work over the years. Your skills and talents have helped [company name] immeasurably, and I look forward to continuing working with you.

Thank you for all that you do!


[Your name]

Wherever you can, add details about the employee's successes, contributions, or talents to your messages. Appreciation notes should be as specific and personalized as possible.

Notes of appreciation are a simple but effective way to connect with your team and show gratitude. To boost engagement and satisfaction in your workplace, make it a habit to recognize your employees' strengths and successes. By applauding their hard work, you can promote a positive, uplifting work environment, which will have countless benefits for your team and the company as a whole.

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Derek Muller